CLOSURE NOTICE (COVID-19) | UPDATED MARCH 24, 2020: To ensure the health and safety of our staff and community, the Book Store at Western is closed until further notice. ONLINE ORDERING IS AVAILABLE ONLY FOR PURCHASE OF eBOOKS .

Please check back for updates as the situation evolves. We thank you for your understanding and look forward to serving you in the future.



Due to Covid19 Convocation Ceremonies have been postponed at Western University. If you have already registered and paid for your graduation regalia, Gaspard offices are working in a limited capacity, including several temporary office closures. We will process your refund within the next 30 days. If you have any questions, please email us at For all other inquiries regarding convocation ceremonies please visit

Your Graduation

The Book Store at Western will email regalia information to all graduates registered for Convocation. Frames and gifts are available to purchase in-store and online. Place online orders early to ensure delivery in time for your Convocation date. For more information contact or 519-661-3520.

Convocation Dates

Autumn Convocation  (#314) October 23, 24 & 25

To Order from the Convocation Gift Brochure

Browse the Book Store's online catalogue for Convocation Gift ideas.

Rings cannot be ordered online. For more information, please call 519-661-3520 or e-mail

Regalia Rental

The Academic Regalia Website Opening and Closings Dates: 

Early Bird ($50) Academic Regalia (Gaspard Regalia Rental website) .

Late Registration ($60)  Academic Regalia (Gaspard Regalia Rental website).  

On-site day of ($70) at Mustang Lounge, UCC main floor.

Regalia Pick Up


Mustang Lounge, UCC main floor


Regalia is available on the day you graduate as follows:

Morning Ceremony

Pick up from 7:30 am - 9:30 am. 

Afternoon Ceremony

Pick up from 10:00 am - 2:30 pm. 

Graduating Students must go, with their regalia, to Alumni Hall, Room 15 Basement, no later than 1 hour and 15 minutes prior to the ceremony.

If you are graduating in the afternoon ceremony, you should pick up your regalia after 10:00 am to allow the morning ceremony graduates the ability to meet their time frame.

Souvenir Grad Caps

Available in The Book Store at Western (UCC lower level) and Mustang Lounge, (UCC main floor) for $12, taxes included.

Convocation Hours

The Book Store

October 23 & 24                8:00 am - 7:00 pm

October 25                         8:00 am - 6:00 pm  

Regalia Rental Location


Regalia Rental Location located at Mustang Lounge, UCC main floor
Register your regalia order online with Gaspard Regalia Rental.

Flower Service

Roses will be available beginning at $22.

Flower pre-order from

Graduation Gifts

Browse our Convocation Gifts catalogue for a great selection of graduation gifts and rings to commemorate your special day.

Graduation Frames

All frames are do-it-yourself "Easy Load" assembly. Browse our online frames catalogue.

Graduor Ring Catalogue

Show your school spirit. View Graduor Western University Class Rings

Lifetouch Photography

Graduation portrait sittings are available through Lifetouch Photography, before and after each convocation ceremony, with no appointment necessary. Located in the UCC, lower level, just down the hall from the Book Store. Lifetouch has been photographing Western graduates for over 25 years.

For information visit

Convocation Flowers

Convocation Flowers provides graduates and guests with the opportunity to pre-order their flowers online. Customers purchase and reserve their flowers ahead of time and have them available for pick-up at our tent location by Alumni Hall.

Flower pre-order from

Convocation FAQs

Question 1: What happens if I miss the online order deadline?
Answer 1: You can pick up regalia on the day of your ceremony at an additional cost.
Question 2: Where do I pick up my Regalia Rental?
Answer 2: Mustang Lounge, UCC main floor.
Question 3: Where do I pick up my pre-paid frames?
Answer 3: In The Book Store, lower level of the UCC Building.
Question 4: Where do I get my free tassel?
Answer 4: You may pick up your complimentary tassel at The Book Store, lower level UCC Building.
Question 5: How long does the ceremony last?
Answer 5: Approximately 2 hours.
Question 6: Where and when do I line up before going to Alumni Hall?
Answer 6: All graduates must report to the Alumni Hall Room 15 basement no later than the following times on the day of their Convocation:
Morning Ceremonies: 8:45 am
Afternoon Ceremonies: 1:45 pm
Question 7: Where can I leave my personal belongings?
Answer 7: Personal belongings must be left with an attendant in Alumni Hall and picked up directly after the Convocation ceremony. Graduands may wish to leave belongings (such as purses, umbrellas, etc.) with relatives before entering Alumni Hall.
Question 8: What is a Mortarboard?
Answer 8: A Mortarboard is a square academic cap and costs $12 including tax. The cap is a souvenir and does not need to be returned at the end of your graduation ceremony.

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