Convocation 2018 Email Newsletter

Stay informed of the latest Convocation 2018 news!

Your Graduation

The Book Store at Western will email regalia information to all graduates registered for Spring 2018 Convocation. Frames and gifts are available to purchase in-store and online. Place online orders early to ensure delivery in time for your Convocation date. For more information contact or 519-661-3520.

Convocation Dates

Spring Convocation 2018 will be held June 12-15 & 18-20.

Autumn Convocation 2018

To Order from the Convocation Gift Brochure

Browse the Book Store's online catalogue for Branded Giftware ideas.

Rings cannot be ordered online. For more information, please call 519-661-3520 or e-mail

Regalia Rental

The Gaspard Regalia Rental website will be live starting ...TBA 

Early Bird ($50) Gaspard Regalia Rental website.

Late Registration ($60)  Gaspard Regalia Rental website.

On-site day of ($70) at Mustange Lounge, UCC main floor.

Regalia Pick Up


Mustang Lounge, UCC main floor


Regalia is available on the day you graduate as follows:

Morning Ceremony

Pick up from 7:30 am - 9:30 am. 

Afternoon Ceremony

Pick up from 10:00 am - 2:30 pm. 

Graduating Students in June must go, with their regalia, to Thames Hall gym, Room 3120, no later than 1 hour and 15 minutes prior to the ceremony.

If you are graduating in the afternoon ceremony, you should pick up your regalia after 10:00 am to allow the morning ceremony graduates the ability to meet their time frame.

Souvenir Grad Caps

Available in The Book Store at Western (UCC lower level) and The Atrium (UCC main floor) for $12, taxes included.

Convocation Hours

The Book Store

June 12-15 & 18-20   8:00 am - 7:00 pm

Regalia Rental Location

June 12-15 & 18-20   7:30 am to 6:00 pm

Regalia Rental Location located at Mustang Lounge, UCC main floor
Register your regalia order online with Gaspard Regalia Rental.

Flower Service


Roses will be available for $20 to $45.
Flower pre-order from

Graduation Gifts

Browse our Branded Giftware catalogue for a great selection of graduation gifts and rings to commemorate your special day.

Graduation Frames

Choose from six different frames and three mats. All frames are do-it-yourself "Easy Load" assembly. Browse our online frames catalogue.

Jostens Ring Catalogue

Show your school spirit. Jostens will be on site to take your order. View ring catalogue [PDF]. Note, not all styles are available at all schools.

Ring inquires:

Lifetouch Photography

Graduation portrait sittings are available through Lifetouch Photography, before and after each convocation ceremony, with no appointment necessary. Located in the UCC, lower level, just down the hall from the Book Store. Lifetouch has been photographing Western graduates for over 25 years.

For information visit

Convocation Flowers

Convocation Flowers provides graduates and guests with the opportunity to pre-order their flowers online. Customers purchase and reserve their flowers ahead of time and have them available for pick-up at our tent location by Alumni Hall.

Flower pre-order from

Convocation FAQs

Question 1: What happens if I miss the online order deadline?
Answer 1: You can pick up regalia on the day of your ceremony at an additional cost.
Question 2: Where do I pick up my Regalia Rental?
Answer 2: Mustang Lounge, UCC main floor.
Question 3: Where do I pick up my pre-paid frames?
Answer 3: In The Book Store, lower level of the UCC Building.
Question 4: Where do I get my free tassel?
Answer 4: You may pick up your complimentary tassel at The Book Store, lower level UCC Building.
Question 5: How long does the ceremony last?
Answer 5: Approximately 2 hours.
Question 6: Where and when do I line up before going to Alumni Hall?
Answer 6: Graduating Students must go, with their regalia, to Thames Hall, Room 3120 no later than 1 hour and 15 minutes prior to the ceremony.
Question 7: Where can I leave my personal belongings?
Answer 7: Personal belongings may be left with an attendant in Thames Hall, Room 3120 (mornings) and Thames Hall, Room 3154 (afternoons) picked up after the convocation ceremony. Graduates may wish to leave belongings with relatives before entering Alumni Hall.
Question 8: What is a Mortarboard?
Answer 8: A Mortarboard is a square academic cap and costs $12 including tax. The cap is a souvenir and does not need to be returned at the end of your graduation ceremony.

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